Harry Fairclough Construction Ltd (“The Company”, “we”, “our”, “us”) are committed to protecting the privacy and security of those with whom we interact. We recognise the need to respect and protect information that is collected or disclosed to us (called “Personal Information” as explained below).
This notice is intended to tell you how we collect and use your personal information during and after your relationship with us, in accordance with applicable Data Protection Laws.
- Who we are
Harry Fairclough Construction Ltd is a Construction and Civil Engineering Contractor based in the North of England. Our success, both as an employer to our long-serving staff and as a contractor to our long-standing clients, is based on our site-centric approach, which puts the seamless running of our sites at the heart of everything we do. We don’t build buildings; we build working, learning and livings environments always aiming to have a positive impact on the communities in which we work.
Harry Fairclough Construction Ltd are committed to handling data fairly, lawfully and in a transparent manner, and take our data protection obligations seriously. We ensure that we process Personal Information in compliance with applicable data protection laws, including, without limitation, the General Data Protection Regulation (GDPR).
For the purposes of the General Data Protection Regulation (GDPR), the data controller is Harry Fairclough Construction Limited, a company registered in England and Wales under company number 1305987 and having its registered office at Harry Fairclough Construction, Howley Lane, Warrington, Cheshire WA1 2DN. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection laws to notify you of the information contained in this Privacy Notice.
- Information we may collect from you
For the purposes of this Privacy Notice “Personal Information” consists of any information that relates to you and/or information from which you can be identified, directly or indirectly. For example, information which identifies you may consist of your name, address, telephone number, photographs, location data, an online identifier (e.g. cookies identifiers and your IP address) or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity. When we combine other information (i.e. information that does not, on its own, identify you) with Personal Information, we treat the combined information as Personal Information.
We may collect use, store and transfer different kinds of Personal Information about you including your name, contact details, medical and healthcare information, bank details, time sheet information, employment history, driving licence and passport, gender, disciplinary and grievance information, performance information, recruitment information, criminal offence data, race, ethnicity, religious beliefs, location of employment or workplace, employer’s details, compensation history, photographs and video images.
- How we collect this information
We use different methods to collect data from and about you including:
a. Personal Information you provide directly.
You may give us your contact, identification details and financial data (such as your name, home address, telephone number and bank account information) by filling in forms, including our website www.harryfairclough.co.uk (our “Site”), or corresponding with us by phone, email, post or otherwise.
b. Automated technologies or interactions
In some cases, we may collect information about your computer, including your IP address, operating system and browser type. We collect this personal data by using cookies, server logs and other similar technologies.
c. Third parties or publicly available sources
We may also receive personal data about you from various third parties and public sources, such as Companies House, analytics providers such as Google and background check providers.
We may capture photographs or video images of you by way of CCTV in operation throughout our controlled sites and offices.
- How we use this information
We may use the Personal Information we collect for:
- providing services
- analysis purposes
- customer support
- service improvement
- general business purposes
- carrying out our legal obligations
- for training and quality purposes
- internal record keeping in compliance with the GDPR
- marketing, sales and promotional plans including updating and maintaining our client relationship management system
The law allows us to use the Personal Information as set out above on the basis that the processing is necessary in the following circumstances:
- Legitimate interests; for the purposes of effective business management
- Legal obligation; to fulfil a contract
- Vital interests; we may need to disclose information regarding your health to a hospital in the event of a medical emergency.
We may use your Personal Information to provide you with email notifications and other communications by telephone or post on the basis that such use is of interest to you and necessary for the purposes of the legitimate interests pursued by us.
Combining Personal Information
We may combine the Personal Information that we collect from you (including information received from our affiliates) to the extent permitted by applicable law.
It is important that the Personal Information we hold about you is accurate and current. Please keep us informed if your Personal Information changes during your relationship with us.
- Disclosure of this information
We will only use your Personal Information for our internal business purposes, some of which are mentioned above. We will not sell any of your Personal Information to third parties.
- How we store this information
We have put in place appropriate physical and technical measures to safeguard the Personal Information we collect in connection with our services. In addition, we limit access to your Personal Information to those employees, agents, contractors and other third parties who have a legitimate business need. They will only process your Personal Information on our instructions and they are subject to a duty of confidentiality.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Please note that although we take appropriate steps to protect your Personal Information, no website, product, device, online application or transmission of data, computer system or wireless connection is completely secure and therefore we cannot guarantee the security of your Personal Information.
- Where we store this information
The Personal Information that we collect from you will be stored and processed wholly within the European Economic Area (“EEA”).
- How long we keep this information
Harry Fairclough Construction Ltd retains Personal Information for as long as necessary to fulfil the purposes for which your Personal Information has been collected as outlined in this Privacy Notice unless a longer retention period is required by law. When your Personal Information is no longer required for the purpose it was collected or as required by applicable law, it will be deleted and/or returned to you in accordance with applicable law.
- Your rights
Harry Fairclough Construction Ltd will collect, store and process your Personal Information in accordance with your rights under any applicable Data Protection Laws. Under certain circumstances, you have the following rights in relation to your Personal Information:
- Subject Access – you have the right to request details of the Personal Information which we hold about you and copies of such Personal Information.
- Right to Withdraw Consent – where our use of your Personal Information is based upon your consent, you have the right to withdraw such consent at any time. In the event you wish to withdraw your consent to processing, please contact us using the details provided below.
- Data Portability – you may, in certain circumstances, request us to port (i.e. transmit) your Personal Information directly to another organisation.
- Rectification – we want to ensure that the Personal Information about you that we hold is accurate and up to date. If you think that any information we have about you is incorrect or incomplete, please let us know. To the extent required by applicable laws, we will rectify or update any incorrect or inaccurate Personal Information about you.
- Erasure (‘right to be forgotten’) – you have the right to have your Personal Information ‘erased’ in certain specified situations.
- Restriction of processing – you have the right in certain specified situations to require us to stop processing your Personal Information and to only store such Personal Information.
- Object to processing – You have the right to object to specific types of processing of your Personal Information, such as, where we are processing your Personal Information for the purposes of direct marketing.
- Prevent automated decision-taking – in certain circumstances, you have the right not to be subject to decisions being taken solely on the basis of automated processing.
If you wish to enforce any of your rights under applicable Data Protection Laws, then please contact us at firstname.lastname@example.org.
We will respond to your request without undue delay and no later than one month from receipt of any such request.
If you are concerned that we have not complied with your legal rights under applicable Data Protection Laws, you may contact the Information Commissioner’s Office (www.ico.gov.uk).
- Third-party links
Our websites, applications and products may contain links to other third-party websites that are not operated by us, and our websites may contain applications that you can download from third parties.
These linked sites and applications are not under our control and as such, we are not responsible for the privacy practices or the content of any linked websites and online applications. If you choose to use any third-party websites or application, any Personal Information collected by the third party’s website or application will be controlled by the Privacy Notice of that third-party. We strongly recommend that you take the time to review the privacy policies of any third parties to which you provide Personal Information.
What are cookies?
- Job applicants
We will not share any of the information you provide during the recruitment process with any other third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format. In addition, if you provide special category data (e.g. ethnicity) as part of your application we will process this information for reasons of substantial public interest to monitor equality of opportunity or treatment only.
We will use the contact details you provide to us to contact you to progress your application. We may also use the other information you provide (where relevant) to assess your suitability for the role you have applied for.
Any CVs received by the Company will stored in accordance with our Data Protection Policy, those relating to successful applicants will be moved to personnel files, those of unsuccessful applicants will be kept for future reference only where consent has been explicitly provided.
The Company makes use of CCTV systems for the purposes of crime prevention and the monitoring of company premises; data processed by these systems will not be used for any other purpose. CCTV systems are in use at the Head Office and where necessary, on construction sites. The data collected using these systems may be retrieved and processed following a security incident and, if no such incident has occurred, is automatically overwritten after a certain number of days.
- Changes to this Privacy Notice
It is important to check back often for updates to the Privacy Notice, as we may change this Privacy Notice from time to time. The “Last updated” date at the bottom of this page states when the Privacy Notice was last updated, and any changes will become effective upon our posting of the revised Privacy Notice.
We will provide notice to you if these changes are material and, where required by applicable law, we will obtain your consent. We will provide this notice by email or by posting notice of the changes on our website or through any relevant Services.
If you have any questions or comments regarding this Privacy Notice, including any requests to exercise your legal rights, please contact the Data Protection Manager using the details below.
Data Protection Manager: Daniel Longfellow, Harry Fairclough Construction Ltd
Post: Data Protection Manager
Harry Fairclough Construction Ltd
Last updated: May 2018